Guide for Property Managers

Last updated: 2026-03-17

Welcome to Baubiber! This guide shows you how to use the property manager web dashboard to oversee renovations across your building portfolio, manage tenant requests, and coordinate with contractors.

Getting Started

  1. Go to the property manager dashboard in your browser.
  2. Sign up with your Google, Apple, or Microsoft account — or use email OTP.
  3. Choose your role — select Hausverwaltung (property manager) when prompted.

Dashboard Overview

The property manager dashboard is designed for overseeing multiple buildings and tenants from a single interface:

  • Dashboard Home — welcome flow for first-time users, overview stats for returning users
  • Approvals — review and approve or reject tenant maintenance requests before they go to the marketplace
  • Projects — track all renovation projects across your properties
  • Properties — manage your multi-building portfolio
  • Messages — communicate with tenants and contractors
  • Team — delegate responsibilities to team members
  • Settings — profile, language, and preferences

Managing Properties

Add each building in your portfolio to get a centralized view of all maintenance and renovation activity:

  • Add properties with address, building type, age, and size.
  • Assign roles per property — Owner, Manager, or Tenant.
  • Generate QR codes per property for tenants to scan and create maintenance requests directly linked to the correct building.

Approval Workflow

When tenants create maintenance requests through the mobile app, you can review them before they enter the contractor marketplace:

  1. New requests appear in the Approvals section.
  2. Review the tenant's photos, description, and AI analysis.
  3. Approve the request to send it to contractor matching, or reject it with a reason.

This ensures you maintain control over spending and prioritize urgent issues across your portfolio.

Tracking Projects

The Projects view shows all renovation work across your buildings:

  • Filter by property, status, or project type
  • View AI analysis results and contractor reports
  • Monitor offers received and their pricing
  • Track project progress from request through completion

Team Management

If your organization has multiple team members handling different properties:

  • Invite team members to your organization.
  • Delegate specific properties or approval responsibilities.
  • Everyone works from the same dashboard with shared visibility.

Messaging

Communicate directly with tenants and contractors through project-scoped conversations. Share documents, photos, and coordinate logistics — all in one place.

Settings

  • Language — English and German supported.
  • Dark mode — toggle between light and dark themes.
  • Support — reach us at hello@baubiber.com.

Financial Tracking

Each property has a dedicated Finances tab with full budget and cost management:

Budgets

  • Create Ongoing budgets for recurring annual costs (utilities, maintenance, property tax) — with a pre-built 10-category template.
  • Create Project budgets for one-off renovations — with a template of 7 rooms × 9 trades (63 budget lines).
  • Link project budgets to existing Baubiber renovation projects for unified tracking.
  • Add, rename, or remove budget lines as needed.

Cost Tracking

  • Record expenses with amount, date, description, vendor, and payment method.
  • When a contractor sends an invoice through the app, link it to a budget line with one tap — amount, date, and vendor auto-fill.
  • View a transaction log across all budgets, filterable by date, vendor, and budget.

Financial Dashboard

  • Overview tab — total budget vs. actual spent, per-budget breakdown with color-coded progress bars.
  • Dual-currency support — set a primary currency for inputs and a dashboard currency for display, with a manual exchange rate.
  • Portfolio view — see financial summaries across all your managed properties.

Collaboration

  • Invite team members by email to view or edit a property's financial data (VIEWER or EDITOR role).
  • Revoke access at any time.

Coming Soon

We are actively building more features for property managers:

  • Cross-property analytics — spending heatmaps by building, issue frequency, contractor scorecards
  • Preferred contractor lists — mark trusted contractors for faster future matching
  • Tenant invitation flow — invite tenants via email or link to start using the platform
  • Receipt OCR — snap a receipt to auto-extract amount and vendor
  • Recurring cost automation — auto-fill monthly costs like electricity or cleaning