June 2026 release: speak your site log, track every follow-up, keep clients in the loop

TL;DR

• Voice-first site logbook — record what happened on site; AI turns the note into labor hours, materials, follow-ups, and notes in the background.
• Follow-up tracker — every action item gets an owner, a due date, photos, and a full audit history.
• Execution budgets with an AI draft and client-approved change orders, plus a planned-versus-delivered view.
• Invoices roll into property finances — one tap turns a sent invoice into a cost entry, converted into the property’s currency.
• Property managers approve on the owner’s behalf, and invoices can be accepted or disputed before payment.
• Invite teammates by email (Baubiber Pro) — even if they don’t have an account yet.
• Self-managed projects now carry the full job: client contact, location, site photos with AI assessment, and an optional 3D model.
• Notifications for everything that matters — in-app, push, and email, with a single opt-out switch for activity emails.

Speak your site log — the logbook is now voice-first

A single log entry now captures a whole moment on site instead of scattered one-off records: labor, materials, drive time, documentation, notes, and photos together. And the fastest way to create one is to talk.

Logging is an explicit either/or: record the event, or fill the form manually. A voice note saves instantly, and a background AI pipeline fills in the log — date, title, labor lines with hours computed from spoken arrival and departure times, materials, follow-up items, and notes. Say “Peter and I were there from 1 to 3 pm, tiled the bathroom, bought five bags of grout” and the entry builds itself while you drive to the next job.

Labor is crew-aware: every labor line is assigned to a team member, spoken names are matched against the project crew, and rates are prefilled from last-used values. The logbook timeline shows tappable cards — voice badge, processing state, photo placeholders — and opens into a full detail screen with recording playback, the transcript, all lines, photos, and editing. Lines that have already been invoiced stay locked, so billed work can’t be silently altered.

Clients get transparency without the awkwardness: the property owner sees a read-only Logbook tab on the project summary with all rates and amounts redacted server-side.

Follow-ups graduate into a real tracker

“Don’t forget the silicone behind the tub” used to live in a buried bullet list. Now every project has a dedicated Tracker tab: quick-add items, open and completed sections, an owner per item, due dates with overdue highlighting, notes, and photo attachments.

Items flow in from wherever they’re born — site-visit reports, voice-note logs, or manual entry — and a source chip links back to the origin. Every completion, reopening, edit, and photo change is recorded per item, and the day’s tracker activity shows up in the logbook timeline. Crew, client, and manager can all read and check off items; clients keep a read-only rollup.

Execution budgets the client actually approves

Execution now starts from a resource-level plan: who (roles and people), what (labor, materials, drives), and how much (quantity × rate), seeded automatically from the accepted offer. An AI draft proposes roles, hours, and materials — plus a plain-language summary for the client — but it never proposes prices.

From there, every amendment is a change order: adding, updating, or removing a budget item is a request the client approves before it applies. The lead can withdraw a request or record a decision made offline — always flagged in the history and visible to the other side. The Budget tab shows planned versus delivered per item, totals, an “unbudgeted” bucket, a forecast, and the full change history — and the client sees the same tab on their project summary.

From invoice to property books in one tap

Contractor invoices now surface as “Invoices to track” suggestions on the property finance dashboard. One tap creates a cost entry against a chosen budget line, converting the amount into the property’s primary currency using its stored exchange rate. Cancelling an invoice automatically removes its cost-tracking mirror, so budgets never count voided amounts.

Property managers approve on the owner’s behalf

When a project’s property has managers, they become the budget-change approvers — the owner is relieved of the in-app approval, and managers get the same price-redacted logbook and budget access so they can review before signing off. The property-manager dashboard gains a Budget tab on the project detail page and an “Invoices to review” block on the property finances.

Invoices gained a review step, too: the recipient — owner or property manager — can accept or dispute a sent invoice. A disputed invoice can’t be marked paid or rolled into cost tracking until the dispute is resolved; accepting clears it. Contractors see a clear disputed badge, the dispute reason, and an “accepted by the client” indicator.

Invite your crew by email

“No Baubiber user with that email yet” is no longer a dead end. A Baubiber Pro lead invites teammates by email: existing accounts join the project — and the inviter’s shop — instantly, while unknown emails get a pending invite with a sign-up link that converts automatically once the address is verified. Invites are reminded after three days and expire after fourteen, and “from your shop” quick-select chips add colleagues to new projects with one tap.

Self-managed projects carry the whole job

A project you open yourself can now hold everything you know about the job. Client contact and location are editable after creation — adding a client email sends them a status-link invite, fulfilling the “invite them later” promise from the create form. (This also fixes a bug where the address entered at creation was silently dropped.)

New Client and Site sections let you capture site photos with an AI issue assessment and, with an address on file, generate an optional 3D model via guided capture. Contractor-facing copy now says Client instead of “Buyer” throughout.

You’ll hear about everything that matters

Every state-changing action now informs the right parties — in-app, push, and email. Previously silent events notify now: checklist decisions, milestones, team changes, review responses, identity-verification results, and more. Site-visit report processing sends a push when it finishes, deep-linking straight to the report.

Activity emails (in English, German, and Hungarian) cover offers, approvals, chat messages, invoices, and budget reviews — with a single Activity emails toggle in settings to opt out. Contractors whose profile city or service area matches a new project get a “new project nearby” heads-up. And a long-standing issue where push notifications never arrived on TestFlight and preview builds is fixed.

Smaller improvements worth knowing

• Edit pending offers — contractors can adjust amounts and the description of their own offer while it’s pending or shortlisted; accepted offers stay locked.
• Chat during selection — the Messages tab now appears as soon as your offer is pending, so clients can clarify details before shortlisting.
• Security hardening — a full access-control audit closed gaps where project data could be requested without membership, tightened money and offer state machines, and made identity-verification webhooks replay-safe.
• Brand design everywhere — the Outfit and DM Sans brand fonts now ship in the native app, with unified motion and status tokens across all surfaces.
• Full German quality pass over the entire app, plus complete English, German, and Hungarian translations for every new feature.
• New website guides — persona feature tours and a rewritten Baubiber Guide covering everything the platform does today.

Frequently asked questions

What is the voice-first site logbook in Baubiber?

Contractors record a short voice note describing what happened on site — who worked when, which materials were used, what still needs doing. The note saves instantly, and a background AI pipeline turns it into a structured log entry with labor hours, materials, follow-up items, and notes. Logging manually via a form remains available as an explicit alternative.

Can my client see my rates and prices in the logbook?

No. Clients get a read-only Logbook tab on their project summary, but all rates and amounts are removed on the server before the data reaches them. They see what happened and when — never your pricing.

How do budget change orders work in Baubiber?

Execution starts from a resource-level budget seeded from the accepted offer — optionally drafted by AI, which proposes roles, hours, and materials but never prices. Every later amendment (adding, updating, or removing an item) is a change request the client approves before it takes effect. The Budget tab then shows planned versus delivered per item, with full change history.

Who approves budget changes when the property has a manager?

When a project belongs to a managed property, the property managers approve budget changes on the owner’s behalf, with the same price-redacted read access to the logbook and budget. On properties without a manager, the client approves directly.

What happens when a client disputes an invoice?

The recipient — the owner or a property manager — can accept or dispute a sent invoice, stating a reason. A disputed invoice cannot be marked paid or rolled into property cost tracking until the dispute is resolved; accepting the invoice clears it.

Can I invite teammates who don’t have a Baubiber account yet?

Yes. Baubiber Pro leads invite teammates by email. Existing accounts are added to the project and the inviter’s shop instantly; unknown emails get a pending invite with a sign-up link that converts automatically once they register and verify the address. Invites are reminded after three days and expire after fourteen.

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Available in the Baubiber mobile app and the Pro and Nest dashboards. Baubiber is in early access — read how to join.